Page 7 - BREC 2024 Summer Camp Playbook

Payment Options
• Visa, MasterCard or Discover credit/debit card are accepted on webtrac.brec.org.
• To pay by check or cash, please visit your selected camp location to register during the facility’s regular hours of operation beginning Sunday, March 3.
PARTIAL PAYMENT AVAILABLE: All summer camp sessions can be reserved ONLINE with a 25% payment of total session fees on March 2. The online partial pay option ends April 8 and all balances are due by Friday, April 26. Beginning Tuesday, April 9, full payments for summer camp sessions are required
at the time of registration. Other arrangements may be made by going into the camp location where you would like to register. Full payment must be received by the Thursday prior to camp.
SCHOLARSHIPS: East Baton Rouge Parish residents can apply for scholarship opportunities ONLINE with
a 25% pre-payment of total session fees and by filling out the scholarship request form available on webtrac. brec.org. The scholarship form will now be accessible in the Navigation Menu on the Webtrac homepage, which can only be submitted after registering for
a camp. A receipt number will be required in order
to submit the scholarship form. BREC may provide scholarship assistance of 50% of the total fee due to those families who qualify by providing documentation of filed 2023 Federal Tax form 1040 or current SNAP benefits. The 2023 filed Tax Form must have the
name of the person registering the camper(s) and it must have the camper(s) listed as dependents. The deadline for requests for June sessions is May
20 and for July sessions June 17. Line 1 of the tax form must meet the federal/state poverty guidelines to qualify. To qualify using SNAP, proof of current benefits must be documented with the name of the person registering camper(s) and have the camper(s) names listed as dependents. Once a completed request and all correct documentation has been received you will be notified within ten business days if it has been accepted. For more information or questions regarding hardship assistance please email scholarships@brec.org.
- Scholarships are available on a first come, first served basis until funds are no longer available.
- Scholarships are not available for Baton Rouge Zoo and Tennis Camp sessions
Summer Camp Refunds
Registrants must request all refunds on a 2024 Summer Camp Refund form which can be downloaded at brec.org/summercamp or picked up at your summer camp location. Completed forms must be emailed to summercamps@brec.org.
If a registrant requests a refund more than 10 business days prior to the start of the session, BREC will issue the full session fee minus a $15 transaction fee. If a registrant requests a refund 10 business days or less from the start of the session, BREC will not issue a refund. All checks must clear the bank before BREC processes any refunds. BREC does not issue a refund for any session already in progress. Please allow 3-4 weeks for BREC to issue a refund after the refund form has been submitted. Addresses must be legible and
up to date to avoid any delay with the refund process. Refunds will be distributed to the payee named on the BREC summer camp payment receipt.
Assessments
Does your child have a disabilty? Do they need accomodations or inclsuion services to participate in summer camp? Sign up for summer camp assessments.
NAIRN DRIVE PARK
Monday + Wednesday / March 4- May 10 3:30-5:30 p.m
More info: recadaptive@brec.org 225-272-9200 EXT 1562
All campers with a diagnosed disability must undergo an assessment with a BREC Adaptive staff member. The assessment must be completed prior to starting camp. Assessments are required prior to registration for all Sunshine Camps.
Camp BREC Bus Stops
This summer, Camp BREC will be offering the new transportation service for all Community Recreation camps to assist parents and guardians in getting their campers to the main camp location while also making camps more accessible to everyone in the area.
To accommodate this, we have increased the number of campers and staff at each camp. Each stop will have early pick-up times where each camper must be signed in with the staff member on the bus by a parent or guardian. Campers cannot be dropped off until the bus arrives. There will also be a set return time to the bus stop at the end of the camp day. BREC staff will be onsite to keep the camp day going until the campers are picked up by 5:30 p.m.
A bus schedule will be provided prior to the start of camp. You may also still drop off campers at the main camp location. Bus stop locations for each camp location will be listed on pages 7 + 8.
Please note: Because we will have limited camp offerings for Session 9, there will be no Bus Stops offered.
If you are interested in using this camp accommodation, you must sign up during summer camp registration.
Summer Camp info 5